Meeting Portfolio

At Explore Portland, our component-driven approach means our clients get the meeting planning services they need, without paying extra for services others are handling.

As for clients who’ve chosen Explore Portland because of our “One stop” Advantage? They enjoy the peace of mind and value that comes from having us handle all their needs.

So go on, browse Explore Portland’s portfolio of past meetings. We think you’ll see how we go the extra mile by helping clients create an experience that resonates with their audience — and turns their objectives into attendee action.

adidas Sales Meeting: Digital Room Wrap

The three stripe company was ready to kick into gear and present their new product lines. And with only a few weeks to devote to planning a national, out-of-state event, they set a fast pace. We gave their 350 attendees 5 days and 4 nights of adidas immersion and unforgettable experiences by:

Keeping adidas’ two most prominent target audiences — athletic and urban lifestyle — top-of-mind.
Letting our creative, logistics, staging and production teams transform an empty ballroom into both an urban cityscape and a grassy football field via high-quality projections.
Creating and producing 2 general sessions, 10 videos, and 2 evening events.

'Make things happen'....I have to say, this is a very true statement! THANK YOU for all that you did to make our Q1 2008 National Sales Meeting a success. Your commitment, dedication and passion to our brand is much appreciated. We could not have done it without you!”

- adidas Event Marketing Director

DaimlerChrysler Press Event: Celebrating 25 Years

The internationally-known company wanted to whisk European press corps members to Portland. The hook: first-hand glimpses of a 25 year partnership. The planning schedule: accelerated. Partnering with DaimlerChrysler’s Germany-based executive staff, Henry V created an internationally impressive event in just three weeks by:

Working with the company’s artistic directors to create a theme, look and feel with Daimler/Chrysler co-branding.
Turning a working warehouse into an auditorium and display floor for 500 guests and press members — plus three trucks, one bus and various engine parts.
Transporting hundreds of Freightliner employees to the event.
Taking international press on a whirlwind tour of the Pacific Northwest in a convoy of brand new, top of the line Freightliners.

“We appreciate very much how — given only a short period of time— this event developed and turned out to be a wonderful transatlantic project.”

- DaimlerChrysler Executive Staff

HP Global Team Building Meeting: Transmazing Race

The international company wanted to create cohesiveness among their high-performing, globally diverse supply chain managers. After 18 months apart, HP’s Central, North, and South America leaders were headed to San Diego to catch up on industry trends and get reacquainted. We helped encourage 250 attendees to bond over more than just business goals by:

Letting our creative, logistics, staging, and production teams plan a tightly-choreographed schedule that allowed attendees to tackle HP-specific challenges in two short days.
Creating the “Transmazing Race” theme to underscore the company’s determination to bring attendees, objectives and opportunities together.
Supporting the event’s unity-focused goal by splashing a world map across the stage and creating geographically-mixed teams for our solution-based activities.

“Well another great time was had by all! The production, games, scenery, badges and everything else was just perfect — plus I had a great time working with you.”

- Event Planner, HP (Hewlett-Packard)

Tektronix Sales Meeting: Power of One

The technology company needed to bring its international sales force and channel partners together for their version of university. Henry V helped them find the right mix of work, study and play by:

Producing a framework that let 800 global partners interact for 5 days — while permitting specialized training on 14 new products.
Planning multiple open sessions (one internal, one for partners); hands-on product demos; training sessions; and of course fun nightly activities.
Creating the “Power of One: One Team, One Vision, One Goal” theme to reinforce business relationships between corporate, sales, and channel partners.
Developing an expansive four-screen-wide stage that kept attendees’ attention on presenters and products.

“Now that things have slowed from 100 miles an hour to 95, I wanted to officially say thank you. We are impressed with your ability to remain calm in the center of the storm and deliver a great result. Everyone is happy. That is our metric for success here, and it was achieved!”

- Communications Partner, Tektronix Inc.

Northwest Health Foundation Community-Based Research Conference

This non-profit wanted to bring national health researchers together with community members, care providers, and funders. Henry V helped them find a way to bridge cultural gaps and break down barriers by:

Creating a theme — “Healthier Communities through Action and Research” — that reinforced the benefit of incorporating real world perspectives into research goals and data collection techniques.
Carving out opportunities for those in medically underserved or underrepresented communities to speak to “tell their story” via involvement in the event’s Steering Committee, face-to-face conversations, visuals, and culturally-diverse entertainers.
Assisting nationally-known speakers in presenting, celebrating, and funding successful participatory research projects.

“Thank you! We more than achieved our goal of giving the public an opportunity to be heard at the conference.”

- Northwest Health Foundation President

Major High Tech Manufacturer: Taste of the Town VIP Experience

The established company gathered 30 high-level North American executives for advisement on industry issues and opportunities. Henry V helped them create a unique and memorable “thank you” by:

Organizing an experiential tour of the city that involved seemingly random Portlanders — including water skiers, houseboat owners, joggers, vendors and more — wearing t-shirts emblazoned with the tech manufacturer’s brand.
Having a man painted in the brand’s colors wave and greet attendees, making sure a few chalk drawings brought the brand to life, and lining the route to attendees’ dinner & jazz river cruise with branded posters and banners.
Literally wining and dining guests via an onboard, team-based wine blending competition.
Finding an artist to create a custom painting during the dinner cruise, then auctioning it off to the highest bidder.

“That ROCKED! This is where you guys shine.”

- Channel Marketing Manager

Oregon Business Council: 5th Annual Leadership Summit

OBC needed to put state leaders in front of 1,000 busy, committed-to-change attendees for the fifth year running. Henry V helped them make sure their message wasn’t lost in the crowd by:

Transforming a huge ballroom into a more intimate, conversational space.
Keeping security issues top-of-mind due to presenters that included Governor Kulongoski; the U.S. Secretary of Health and Human Services; Congressional representatives; state legislators; prominent business owners; and high-level community leaders.
Designing a flexible set and keeping attendees’ attention focused on presenters and supporting visuals with a two-screen-wide stage (on which we ran five Henry V-produced videos).
Priming attendees for Oregon-centric action via communication that maximized information retention.
Sending leaders home confident that our production supported the messages they wanted to send.

“Congratulations on a spectacular event. I wanted to personally thank you for all you did to make our participation in the event possible [especially] for your professionalism and patience in dealing with not only us but all the VIPs. This event plays a large part in helping provide for others.”

- Top aide to U.S. Secretary of Health and Human Services

Read about Explore Portland/Henry V events that took brands right to the public.